Leighton BuzzCycles Constitution

Constitution, Final 30th June 2010

1. NAME

The organisation shall be called Leighton Buzzcycles replacing the original Leighton Linslade Cycling Forum. The original name shall be reserved for use by Buzzcycles as required.

2. PURPOSE

The purpose of the association shall be to :

a) Campaign for the continuing development of better conditions for cyclists including safe, direct and convenient cycle facilities, on and off highways;

b) Promote cycling as a healthy and enjoyable form of transport for business or leisure;

c) Promote cycling as a sport;

d) Promote cycling as an environmentally friendly alternative to private motor transport and encourage co-ordination and cooperation with and between public services such as buses and trains;

e) Represent the views and interests of cyclists at local and national level or through the media;

f) Assist with events and co-operate with other bodies that promote similar aims (e.g. marshalling, affiliations);

g) Support members by providing information (e.g. newsletters, website), organising social events and rides and facilitating other useful services (e.g. 3rd Party insurance, discounts).

3. POLITICAL AFFILIATIONS

Buzzcycles shall be independent of any political party or persuasion.

4. MEMBERSHIP

All individuals who support the aims and objectives of Buzzcycles shall be eligible for membership, subject to the approval of the Committee and payment of the appropriate subscription. Any person so approved becomes a “Member”.

5. SUBSCRIPTION

The annual subscription rates shall be fixed from time to time at the Annual General Meeting or at an Extraordinary General Meeting.

6. THE COMMITTEE

The business of Buzzcycles shall be conducted by a committee of not more than 8 persons (“the committee”) the membership of which shall be approved by the members under clause 7 below.

Specific responsibilities shall be filled by election at the Annual General Meeting:-

Chair

Vice Chair – Campaign

Vice Chair – Community Cycling Club

Secretary

Treasurer

Plus four members

Other roles will be assigned amongst the committee e.g.

Campaigns Officer

Membership Secretary

Newsletter Editor.

Website Editor

Any member of the committee can be assigned specific functions other than the above. Any Buzzcycles member can be coopted to assist the committee on specific functions.

7. MEETINGS

One meeting per calendar year shall be the Annual General Meeting which shall be held within one month of the anniversary of the preceding AGM. There shall be at least two weeks’ notice of the AGM and the business to be transacted. At this meeting will be elections for specific responsibilities. Such business as may be submitted to the Secretary at least five weeks in advance will be transacted at the AGM but additional routine business shall be admissible with approval of the chairman.

An Extraordinary General Meeting (EGM) may be called as follows:

1. to deal with business adjourned by an AGM;

2. by resolution of the Committee;

3. by a request to the Secretary signed by at least 8, or 10% of the membership (whichever is the greater).

Other meetings will be held as and when required.

8. CONDUCT OF BUSINESS AT FULL MEETINGS

a) Formulation of agenda

Any member may put forward ideas for inclusion in the agenda. Formulation of the agenda shall be undertaken by the Chair and the Secretary.

b) Quorum

A quorum shall consist of five members of whom at least two shall be officers.

c) Allocation of tasks

At a meeting, if an idea is considered to be worth pursuing, the task shall be delegated to a working party of one or more members. If not enough members are willing to serve, the idea is dropped.

9. BANKING

A bank account shall be operated in the name of Buzzcycles, using the original Leighton Linslade Cycling Forum name, and all monies shall be paid in and agreed expenses shall be paid. A report of items of income and expenditure as well as a summary of assets and liabilities shall be made by the Treasurer at the Annual General Meeting. Not less than two signatures shall be required for any payments made in the name of the LLCF, one of which must be that of the Treasurer and the second that of an elected committee member for the time being, or any other member of the association duly authorised at an AGM or EGM.

10. ALTERATIONS

No alterations, additions or deletions to this Constitution shall be treated as duly made unless submitted to the Secretary at least six weeks prior to the AGM and circulated to the membership at least four weeks prior to the AGM. Any proposed amendments to duly made changes to the Constitution must be submitted to the Secretary not less than two weeks before an AGM or EGM and may be decided at the subsequent AGM at the discretion of the Chairman but may be deferred to a subsequent General Meeting if the Chairman deems it appropriate.

11. WINDING UP

Buzzcycles may only be wound up at an EGM of which at least four weeks notice shall be given to the membership at their last known addresses.

12. SURPLUS FUNDS

Any funds remaining on winding up after paying all liabilities shall be distributed to other organisation(s) sharing as closely as possible the aims and objectives set out in clause 2.